Assistant Manager - Company Secretary & Governance

Location

Jersey

About Intertrust


Intertrust is a global leader in providing tech-enabled corporate and fund solutions to clients operating and investing in the international business environment. The Company has around 3,500 employees in more than 30 jurisdictions in Europe, the Americas, Asia and the Middle-East. Intertrust delivers high-quality, tailored fund, corporate, capital market and private wealth services to its clients, with a view to building long-term relationships. The Company works with global law firms and accountancy firms multinational corporations, institutions, fund managers, high net worth individuals and family.


Your Position
To be part of a team with the aim to provide general Corporate Secretarial services combined with the personal time efficient-service expected by our high net worth clients and support in respect of policies and procedures.


Technical Attributes


•    Formation of in-house Companies
•    Preparing Share Certificates and Stock Transfer Forms
•    Typing minutes and providing associated documents to open bank accounts
•    Annual Validations
•    Arrangement of governance board/committee meetings as required
•    Collation and preparation of board packs for governance board/committee meetings as required
•    Preparing all Company minutes as required
•    Provision and updating of Corporate documentation as required
•    Share Transfers and Returns of Allotment
•    Terminations including Liquidations, Dissolutions, Transfers Out and Strike-Offs
•    Preparation of Director/Secretary Certificates
•    Preparation of correspondence as required
•    Powers of Attorney
•    Obtaining Notarised and/or Legalised Documents
•    Alterations to Company M&A’s including Change of Name, Alteration of Capital
•    Sealing and Certifying documents and extracts of Minutes as necessary
•    Preparation of Certificates of Incumbency
•    Requesting documents from HM Greffier and various Agents
•    Drafting and amending polices and procedures as required
•    Provision of training in respect of new and amended policies and procedures as required
•    Collation and preparation of board packs for policies and procedures committee
•    Undertaking Projects


Client Care


•    Changes to directors, officers, shareholders and beneficial owners, advising appropriate authorities accordingly and updating records
•    Attendance at governance board/committee meetings in order to provide support as required


People & Team


•    Work with the other teams to delegate tasks and take ownership of service delivery and ensure deadlines on projects/tasks are achieved within agreed timelines
•    Drive personal development using all the resources available at Intertrust to achieve success


Financials


•    To ensure that the Intertrust internal prevention of anti-money laundering and terrorist financing
•    procedures and policies are compiled and be the owner of the written policies and procedures
•    To ensure that Jersey anti money laundering and terrorist financing regulations are complied with to the extent required by your role, especially in respect of the reporting of suspicious activity or transactions, client due diligence and record keeping
•    Maintenance of electronic statutory record systems
•    Filing, including electronic records


Skills & Expertise


•    Attention to detail, the ability to work without supervision and accurately under pressure is required, together with a proactive attitude generally towards the day to day activities


What we offer


•    Continued learning and development to support you in achieving your career ambitions
•    A chance to work in a diverse team of experts with entrepreneurial spirits
•    A competitive package of salary and benefits

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