Administrator - Executive Compensation



About Intertrust
Our 4,000 employees are dedicated to providing world-leading, specialized administration services to clients in over 30 jurisdictions. This is amplified by the support we offer across our approved partner network which covers a further 100 jurisdictions. Our focus on bespoke corporate, fund, capital market and private wealth services enables our clients to invest, grow and thrive anywhere in the world. Sitting at the heart of international business, our local, expert knowledge and innovative, proprietary technology combine to deliver a compelling proposition - all of which keeps our clients one step ahead.
By being the best at what we do, we empower businesses of all sizes, wherever they are in the world, to navigate the complexity of ever-changing rules and regulations. We support them to grow and accelerate the possible. We partner with them to transform and unleash the potential of their operating model by driving the efficiency, technology and insight needed to achieve a competitive edge. We deliver the power they need to succeed. That's why we focus on attracting, developing and retaining the best talent in our industry and our talent strategy is centred on strong teams, platforms for growth and our values-driven culture.

Be empowered. Be Intertrust.

Your position

Innovative and efficient compensation arrangements often provide the competitive edge that an employer needs. Our Performance & Reward Management department delivers complete, pragmatic solutions in this rapidly developing area.

Your role on team will be focused on achieving excellence for the Share Plan team and their clients. We are looking for a candidate with good organisation skills, the ability to work well under pressure, and good attention to detail. A couple of years’ experience with trust structures, ideally employee benefit trusts would be preferable although not essential.  

A candidate can expect to be involved in a number of different employee share schemes on team these can vary considerably between our clients  and include for example: standard share plans for listed companies, more bespoke share plans for private companies, nominee arrangements, share warehousing structures and the provision of alternative benefits from an employee benefit trust.

A candidate would have a varied workload focused on providing exceptional customer service including but not limited to client communications, preparing resolutions for the trustee, instructions to intermediaries and business partners, updating share award registers, updating trust records and assisting with On-boarding new clients.

Technical Attributes

Effectively administer a portfolio of Share Plan clients, with support from team management
 Proactively take on additional administration tasks to support other team members based on client demands. Maintaining a task list and proactively updating this to ensure tasks are completed and managed appropriately.
Develop and build knowledge of the applications used by the team including NAV One for trust accounting and reporting, Share Point for tasks and client summaries, and File Site for storage of trust documentation.
To have an awareness of and be keen to develop an understanding of key trustee and share plan concepts
Comply with relevant jurisdictional and regulatory requirements and all Intertrust policies & procedures
To complete a timesheet daily achieving an agreed percentage of chargeable time every week, therefore assisting the team and wider department with meeting their on-going chargeability targets.

Client Care

Ensure client records are maintained accurately at all times
Communicate openly and honestly with clients and team members on a regular basis
Effectively manage and prioritise your daily work activities
Deliver excellent client service ensuring that clients are responded to within an agreed timeframe

People & Team

Work alongside an experienced assistant manager and senior administrator assisting them with their workloads and taking responsibility for administration tasks under their supervision
Be responsible and approachable when given tasks by team members
Demonstrate Intertrust values these are excellence, responsiveness, innovative and connected at all times.

Establish good relationships with clients, intermediaries and team members
 Drive personal development using all the resources made available by Intertrust to achieve success

Skills & Expertise

Be able to deal with tasks independently & use own initiative.
Must be committed and driven to achieving service excellence for themselves and their clients.
Be pro active and forward thinking.
Candidates would ideally have on or two years experience in a similar role or another area of the finance industry with transferable skills
Intertrust would provide support towards obtaining a professional qualification i.e. ICSA/ STEP if a candidate wished to start or continue studying towards a professional qualification.
A good working knowledge of Word and Excel and other Microsoft applications.

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