Funds Company Secretary



The Position

The Company Secretary reports to the Business Unit Director – Corporate. This role would be ideally suited for a qualified company secretary with 5+ years of experience with strong corporate secretarial experience in the regulated funds who is looking to build on their existing corporate secretarial knowledge and experience in the funds industry and at the same time diversify their career in an area of client relationship management, to expand their knowledge in new client onboarding and implementation, improve and build strength in the area of compliance and KYC/Due Diligence and learn new skills of business development. The clients will include a mix of regulated funds clients as well as corporate entities with the focus to build the funds book of business. This is a new role to help grow and develop the funds corporate secretarial offering in the Irish office.


Company Secretarial Aspects:

· Independently Manage a portfolio of clients, which will include funds and non funds clients, providing full corporate secretarial support as per relevant Service Level Agreement (SLA) to the client entities

· Manage general legal and company secretarial aspects of the companies under his/her management

· Collate the board reports from the relevant parties in timely manner and prepare the board packs for circulation to the client

· Attend board and shareholder meetings, record and circulate minutes and action points arising therefrom

· Ensure that all annual return are filed within the required deadlines and that all AGMs are held before the required deadlines

· Ensure that all relevant Regulatory and Statutory filings are completed on timely basis

· Ensure all statutory books and records for client companies are updated to reflect any changes to the companies

· Arrange for the execution of specific transactions such as capital increases, participations, distribution of dividends, granting or obtaining loan facility

· Analyze, evaluate and discuss specific client and prospect requests

· Provide necessary guidance and support to more junior members of the team

· Provide relevant support and guidance general support in relation to Companies Act 2014 and regulatory funds requirements by CBI

Client Relationship

· Maintain and grow excellent relations with existing clients and intermediaries. - Call and or meet all clients/intermediaries on a regular basis

· Contact with client's advisors, accountants and third parties (bank, tax administration, etc.)

· Facilitate the communication eg. Auditors, tax advisors, legal advisors, Investment Manager, Fund Administrator, etc.

· May be required to act as Non Executive directors on the Board of client companies (non funds) within the team under supervision of Head of Business Unit Director from time to time

Billing and collection of receivables

· Ensure timely invoicing and collection of clients and/or client companies

· Close internal relationships with internal finance team to ensure the invoices are issued accurately in accordance with the SLA

Compliance & New Client Onboarding

· Taking care of KYC issues, compliance regulations, ensuring clients meet client acceptance procedures

· Ensure the compliance file is maintained and updated regularly.

· Carry out periodic compliance file reviews in respect of the client companies according to their AML risk rating

· Drafting corporate services agreements, to be able to discuss queries raised by clients during onboarding

Business Development

· Work closely with Business Unit Director to promote business development, to attend meetings with business partners, internal global network and potential new clients

· To discuss and draft new business proposals for new clients

· Analyses competitors and relevant (service) developments and trends in markets and in fiscal, legal and financial areas, taking into account the commercial interests of Intertrust, so as to identify product/service improvement opportunities and signal commercial market opportunities

Required knowledge and experience

· University degree preferably in Business or Law

· ICSA qualified

· At least 5 or more years of relevant experience required;

· Work experience in corporate secretarial in funds

· Good knowledge of CBI requirements for Regulated Funds deliverables

· Fluency in English

· Outgoing and friendly personality

· Have entrepreneurial and commercial awareness

· Excellent minute taking

· Fast paced and demanding role

· Confident personality

· Delivering to strict deadlines

· Ability to multi-task and manage priorities effectively

· Virtual Board Room knowledge is a plus

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