Corporate Secretarial Associate
1.Objective of the job
Reporting to designated Team Lead or Manager of Corporate Secretarial team, you will be responsible for administration of a portfolio of clientele which includes private and public limited companies as well as foreign companies, particularly with regard to ensuring compliance with statutory and regulatory requirements. You will work closely with the clients, their advisers, your colleagues within local office and counterparts in an effective manner, to continuously meet clients’ expectations and maintain good client relationship management so as to optimise the work process.
Assistance in handling full spectrum of corporate secretarial matters for clients under your care and ensure statutory and compliance issues are met
Preparing/Reviewing necessary documents for company incorporations, registration of foreign branches & representative offices, AGM, EGM, board resolutions/meetings, corporate actions, striking off, etc
Filing of annual return and financial statements in new XBRL format as well as reviewing of XBRL financial statements, where required
Assistance in drafting and releasing announcements of listed clients to SGX
Lodging relevant notifications pertaining corporate actions that required to be updated with ACRA upon clients' approval.
Ensuring that statutory registers of clients are properly maintained and up-to-date
Maintaining good rapport with clients, clients’ advisers, intermediaries and our internal functions
Attending to auditors’ queries on behalf of clients and liaise with them in preparation for statutory audit
Assistance in assessing work procedures, providing feedbacks/suggestions for improvements and implementing improvement process, where necessary
Perform certain administration tasks pertaining to the clients or internal procedures including ongoing KYC review and on boarding process.
Liaising with COE team on clients’ job requests, review the documents prepared by COE team, guiding them through
Handling staff relocation matters for clients
Ensuring that our bills (for retainer and ad hoc assignments) are issued on a timely basis
Monitoring and following up with clients to ensure prompt payments of our invoices
Other ad hoc projects
A minimum of 2 years’ experience in corporate secretarial practice. Holding or currently pursuing corporate secretarial qualifications (SAICSA) would be advantageous
Meticulous individual with strong sense of responsibility, a good team player and able to work independently, pro-active client servicing aptitude and a commercial acumen
Proficiency in MS Office
Knowledge of viewpoint will be an advantage
Strong written and verbal communication skills in English