Corporate Secretarial Associate



1.Objective of the job

Reporting to designated Team Lead or Manager of Corporate Secretarial team, you will be responsible for administration of a portfolio of clientele which includes private and public limited companies as well as foreign companies, particularly with regard to ensuring compliance with statutory and regulatory requirements. You will work closely with the clients, their advisers, your colleagues within local office and counterparts in an effective manner, to continuously meet clients’ expectations and maintain good client relationship management so as to optimise the work process.


  • Assistance in handling full spectrum of corporate secretarial matters for clients under your care and ensure statutory and compliance issues are met

  • Preparing/Reviewing necessary documents for company incorporations, registration of foreign branches & representative offices, AGM, EGM, board resolutions/meetings, corporate actions, striking off, etc

  • Filing of annual return and financial statements in new XBRL format as well as reviewing of XBRL financial statements, where required

  • Assistance in drafting and releasing announcements of listed clients to SGX

  • Lodging relevant notifications pertaining corporate actions that required to be updated with ACRA upon clients' approval.

  • Ensuring that statutory registers of clients are properly maintained and up-to-date

  • Maintaining good rapport with clients, clients’ advisers, intermediaries and our internal functions

  • Attending to auditors’ queries on behalf of clients and liaise with them in preparation for statutory audit

  • Assistance in assessing work procedures, providing feedbacks/suggestions for improvements and implementing improvement process, where necessary

  • Perform certain administration tasks pertaining to the clients or internal procedures including ongoing KYC review and on boarding process.

  • Liaising with COE team on clients’ job requests, review the documents prepared by COE team, guiding them through

  • Handling staff relocation matters for clients

  • Ensuring that our bills (for retainer and ad hoc assignments) are issued on a timely basis

  • Monitoring and following up with clients to ensure prompt payments of our invoices

  • Other ad hoc projects

Your profile

  • A minimum of 2 years’ experience in corporate secretarial practice.  Holding or currently pursuing corporate secretarial qualifications (SAICSA) would be advantageous

  • Meticulous individual with strong sense of responsibility, a good team player and able to work independently, pro-active client servicing aptitude and a commercial acumen

  • Proficiency in MS Office

  • Knowledge of viewpoint will be an advantage

  • Strong written and verbal communication skills in English

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