Senior Administrator - Company Secretary - Private Equity



The position 

To be part of a team and to assist the Manager with the aim to provide general Company Secretarial services to Private Equity fund structures, combined with supporting the wider team with additional projects and initiatives.

Your responsibilities

•    Attend client board meetings and manage all related company secretarial matters
•    Arranging of board/committee meetings as required
•    Collation and preparation of board packs for board/committee meetings as required
•    Drafting minutes, including a range of basic to complex minutes for private equity, private debt and fund of funds clients
•    Act as a reviewer to draft minutes produced by more junior team members and the Centre of Excellence in India
•    Update client company secretarial records clearly and accurately
•    Establish good relationships with your clients, their intermediaries, members of the team, the administration teams and the Centre of Excellence
•    Act as a mentor and develop the company secretarial skills of the more junior team members on the team and those that require training at the Centre of Excellence
•    Recording, circulating and following-up on actions arising
•    Changes to directors, officers, shareholders and beneficial owners, advising appropriate authorities accordingly and updating records
•    Formation of companies 
•    Preparing share certificates and stock transfer forms as required
•    Annual confirmation statements as required
•    Provision and updating of corporate documentation as required
•    Share transfers and returns of allotment as required
•    Terminations including liquidations, dissolutions and strike-offs as required
•    Preparation of director/secretary certificates as required
•    Preparation of correspondence as required
•    Powers of attorney 
•    Obtaining notarised and/or legalised documents
•    Alterations to company M&As including change of name, alteration of capital
•    Sealing and certifying documents and extracts of minutes as necessary
•    Preparation of certificates of incumbency 
•    Requesting documents from HM Greffier and various agents
•    Undertaking projects 
•    Highly organised, diligent, professional and an approachable team player
•    Strong minute writing skills, working with the Manager and Assistant Manager to ensure the highest standards of corporate governance best practice are implemented across all Private Equity clients
•    Experienced in drafting complex minutes for private equity, private debt and fund of funds clients
•    Attention to detail
•    Company secretarial experience with Jersey as well as non-Jersey companies is desirable
•    Collaborate with your team and Manager to manage your client portfolio
•    Contribute to process improvements relating to company secretarial matters for the Private Equity clients
•    Participate in a culture of knowledge sharing, collaboration, transparency, cross- training and development
•    Pro-actively take on additional responsibilities and company secretarial tasks as required by your clients and/or manager 
•    Become an expert in technical matters relating to funds, including any fund regulatory requirements that are applicable to your clients
•    Ensure client records are clearly updated with all correspondence/information
•    Communicate openly and honestly with clients and their intermediaries on a regular basis
•    Develop strong and productive relationships with the Private Equity Teams to ensure communication and cooperation is fully established.  
•    Be responsible and approachable when given tasks by a senior team member
•    Act as a reviewer for outputs produced by more junior team members 
•    Delegate effectively any work more suited to junior team members
•    Provide new, innovative ideas on how to improve the efficiencies of daily tasks
•    Take care of and establish good relationships with all suppliers, colleagues and clients
•    Drive personal development using all the resources available at Intertrust to achieve success
•    Mentor junior team members to help drive their development and progression

Your profile

•    Hold (or working towards) ICSA or equivalent professional qualifications
•    Must be committed and driven to achieving excellence for themselves and their client
•    Be pro active and forward thinking
•    Experience in a similar role

About Intertrust Group

Intertrust Group is a global leader in providing tech-enabled corporate and fund solutions to clients operating and investing in the international business environment. We have over 4,000 employees across 30 jurisdictions in Europe, the Americas, Asia Pacific and the Middle-East. Together as a team we deliver high-quality, tailored fund, corporate, capital market and private wealth services to our clients, with a view to building long-term relationships.

What we offer you

Working at Intertrust means entering a dynamic, international and growth-oriented company. We provide you with outstanding opportunities for your professional and personal development through our local and global Intertrust Academies. Our International Mobility program enables talented employees to gain working experience abroad. We offer a competitive salary and benefits, commensurate with your qualifications and experience.

Apply now

Interested? We’d love to hear from you! Please apply directly via our career page with your CV and optional Cover Letter. For more information about this position, please contact

Intertrust Group provides equal employment opportunities to all employees and applicants without regard to race, colour, religion, sexual orientation, marital/parental status, national origin, age, disability, political opinion, social status, veteran status, and genetics. Intertrust Group complies with all applicable laws governing nondiscrimination in employment.

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