HR Operations Administrator - 12 month FTC



At Intertrust Group, we provide practical and cutting-edge solutions for running our clients’ employee incentive programs for maximum impact. We provide the full range of incentive services tailored to our clients’ needs, from employee benefit trusts and pension arrangements, to complex fund deferral, share plan and carried interest plans. Companies are transforming faster than ever before and, for mutual success, every type of organization and the interests of both the organization and its employees needs to be aligned.

The Executive Compensation Services department is a market leading, diverse, and rapidly growing department within Intertrust providing a variety of employee incentive services to clients in a broad range of industries. The department services some of the most reputable financial and non-financial services clients globally, whilst also working with entrepreneurial firms and some of the oldest and most employee focussed companies in the world.

The position

The HR Operations Administrator will be responsible for the effective and efficient administration of the generalist HR function, including but not limited to, workday maintenance and reporting, managing and processing onboarding and leaver administration and training administration.

Your responsibilities

  • Deliver a HR service which is respected for its professionalism and helps the office to consistently deliver effective and efficient business performance
  • Accurate and timely processing of all employee related administration connected to the employee lifecycle
  • Primary responsibility for managing the HR mailbox, responding to queries in an efficient and timely manner. Notifying members of the team as required when unable to process the request or query directly
  • Oversee and support all new starter onboarding processes and administration
  • Primary responsibility for overseeing pre-employment screening of new joiners and employees who are promoted throughout the year. To include review of any items which are flagged through the screening process, notifying a Senior HR Business Partner of any issues and also downloading the full screening report to the employee file once complete
  • Oversee the task management of leaver administration, checking data quality at all times and maintaining a good relationship with India colleagues
  • Support with the preparation of related paperwork such as, and not limited to, employment contracts, offer letters, variation letters, flexible working requests
  • Carry out six week, interim probations and support with managing the probation periods for new joiners
  • Hold exit meetings with leavers to understand reasons for leaving, explore retention and take actions or feedback forward
  • Liaise with and support the payroll team with the accurate and timely processing of monthly payroll, and ensure they are kept fully updated of all employee changes
  • Ensure that our HR database, records, reporting, files etc. are used correctly and maintained to provide accurate data as and when required
  • Provide assistance with employee training queries and support with administrative training tasks
  • Primary responsibilty for course management within workday, such as maintaining waiting list for courses, managing registers ensuring courses are well attended, recording and reporting attendance
  • Assist with the organisation of Induction and training delivery
  • Workday reporting and maintenance – being a dedicated workday super user
  • Support with reporting and data collection in preparation for board packs and/or information requests from the business
  • Collate information and assist with preparing reports on HR related matters for delivery to HR Senior Management Team
  • Provide responsive and face to face contact and support to the business
  • Ensure training rooms are booked and set up for the training courses, with all materials required

Your profile

  • Ensure that the end to end employee processes support a positive employee experience at all times
  • Maintain the highest standard of confidentiality and security in terms of employee data and business information
  • Work as part of a team, ensuring that all procedures are followed accurately, allowing for continuity of service during busy periods or times of absence
  • Undertake HR related projects and general HR administration when required, as directed by the HRD or HRBP
  • Maintain personal and professional development to meet the changing demands of the job, participate in appropriate training activities and encourage and support colleagues
  • Adherence to all authorisations and sign off procedures
  • Ability to effectively and confidently multi-task, and demonstrate great client service skills
  • Flexibility and adaptability
  • Possess effective time management skills and the ability to work to deadlines
  • Confident presentation skills, and excellent communication skills both verbally and written to be able to liaise with different stakeholders on a technical level
  • Be capable of working effectively alone with initiative and be goal orientated, and as part of a team to achieve team objectives
  • Be analytical in approach, with a strong sense of initiative and results driven
  • Willingness to take on new tasks and identify solutions in order to support the business as required

About Intertrust Group

Intertrust Group is a global leader in providing tech-enabled corporate and fund solutions to clients operating and investing in the international business environment. We have over 4,000 employees across 30 jurisdictions in Europe, the Americas, Asia Pacific and the Middle-East. Together as a team we deliver high-quality, tailored fund, corporate, capital market and private wealth services to our clients, with a view to building long-term relationships.

What we offer you

Working at Intertrust means entering a dynamic, international and growth-oriented company. We provide you with outstanding opportunities for your professional and personal development through our local and global Intertrust Academies. Our International Mobility program enables talented employees to gain working experience abroad. We offer a competitive salary and benefits, commensurate with your qualifications and experience.

Apply now

Interested? We’d love to hear from you! Please click “Apply for this role” to submit your CV and optional cover letter. For more information about this position, please contact our HR Team via

Intertrust Group provides equal employment opportunities to all employees and applicants without regard to race, colour, religion, sexual orientation, marital/parental status, national origin, age, disability, political opinion, social status, veteran status, and genetics. Intertrust Group complies with all applicable laws governing nondiscrimination in employment.

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